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PRIVACY POLICY:
OUR COMMITMENT TO
PRIVACY
The Elks of Canada and its
affiliated charity the Elks and Royal Purple Fund for Children (herein
after referred to as the Association) are committed to protecting the
privacy of our members, employees, donors, and other individuals about or
from whom we collect personal information. The Federal “Personal
Information Protection and Electronic Documents Act (PIPEDA)” and
similar provincial legislation in most provinces, provides a high standard
of privacy principles designed to protect the privacy of all individuals
and applies to every organization that collects, uses, or discloses
personal information in the course of commercial activities. Although
PIPEDA does not apply to most of our Association’s activities, we value
the privacy of all individuals and have designed our privacy practices to
protect anyone from whom we collect such information for the purposes of
running our Association.
WHAT IS PERSONAL
INFORMATION?
Personal information,
broadly defined, is any information collected for commercial purposes
which could be used to make contact with, identify, or characterize the
habits of any individual. When an individual uses his home or business
address, telephone number, etc., for purposes of contact with the Elks of
Canada that information is considered by PIPEDA NOT to be subject
to privacy legislation.
WHAT INFORMATION DO WE
COLLECT AND HOW WE WILL USE IT?
We collect information
from our members, donors, and other individuals to allow us to carry out
our Mission of being:
“A national, fraternal
and charitable organization promoting and supporting community needs
through volunteer efforts of local lodges.”
We do not
sell, trade, or share your information with any agency for commercial
purposes. From time to time we will partner with other agencies to provide
our membership with various services and benefits, and will provide to
these partner agencies the information necessary for the membership to
decide if they wish to take advantage of the offers. We will collect the
information necessary to provide services to our members and donors
through our membership application forms, personal assistance and
community services request forms, and any other forms which are deemed
necessary to carry out our activities. Individuals completing these forms
may by completing the opting out section on such forms refuse to provide
such information. In these instances in its sole discretion the
Association may make the determination of whether or not they will be able
to provide the requested services or membership to the individuals.
OPTING OUT
Any member of the Elks of
Canada or any other individual to whom we are providing services may by
contacting our Privacy Officer place restrictions on our ability to
maintain or share their information. In such cases the Association may not
be able to continue to supply the requested services or maintain full
rights of membership.
WEBSITE ACCESS
The Association does not
collect via their website any identifiable information on individuals
accessing its website other than the IP address tracking which is an
integral part of the overall internet function.
Our website does however
contain links to other third party websites over which the Association has
no control. Therefore, individuals accessing those links should exercise
caution and determine directly with the owner of such websites, the extent
of the collection and privacy controls they have in place.
CONTACT INFORMATION
Individuals with any
concerns, requests, or complaints pertaining to this privacy policy should
be e-mailed to:
privacyofficer@elks-canada.org
or mailed to:
Privacy Officer
c/o Elks of Canada
100 – 2629 29th Ave
REGINA SK S4S 2N9
1-888-843-3557 (1-888-THE-ELKS)
1-306-565-2860 (Fax) |
